Dalhousie Community Association

Proposed By-law Changes for Jan 2020 (to be considered at the Jan 22 AGM)

Update Spending Limits (Finance and Audit) Clause 7.2.5

Changes spending limit for single items from $20,000.00 to $1,000,000.00.   Required to make spending limits more realistic with current costs. New wording also includes commitments in addition to expenditures.

Existing:

Subject to clause 7.2.3, the Association may not make any single expenditure anticipated to exceed $20,000.00 without specific authorization through a Special Resolution.

Proposed:

Subject to clause 7.2.3, the Association may not make any single expenditure or commitment anticipated to exceed $1,000,000.00 without specific authorization through a Special Resolution.

Note: Clause 7.2.3 allows the Board to proceed with expenditures in an emergency situation to protect the Facility

Delegation of Contract Signing Authorities (Duties of the Officers) Clause 6.8.1 d)

Required to allow employees and directors (others other than the President) to sign routine documents such as rental and employment contracts.

Existing:

The President shall:

  1. d) be the principal signing authority on all contracts, official documents and correspondence of the Association, and a delegated signing authority on all bank accounts of the Association.

Proposed:

  1. d) be the principal signing authority on all contracts, official documents and correspondence of the Association, and a delegated signing authority on all bank accounts of the Association. The Board may delegate the President’s signing authority on contracts, official documents and correspondence to other Board Members or employees.

 

 

Clarification of Signing Authorities (Finance and Audit) Clause 7.2.1

Removes GM from signing authorities. The GM is responsible for requesting/acquiring most goods and services. It is a conflict to have the GM approving their own requests. Note, under current practices, the GM does not have signing authority. This change will align current practices and our by-laws. Secretary added to list of officers with signing authority.

 

Existing:

All cheques written on Association bank accounts must be signed by any two (2) of the following: President, Vice President, Treasurer and General Manager. However, any cheque payable to a Director or to a person with whom a Director is Legally Related shall not be signed by that Director.

Proposed:

All cheques written on Association bank accounts must be signed by any two (2) of the following: President, Vice President(s), Treasurer and Secretary. However, any cheque payable to a Director or to a person with whom a Director is Legally Related shall not be signed by that Director.

Welcome to Dalhousie Community Association

The Dalhousie Community Association provides programs and services to enhance the quality of life for the people who live and work in Dalhousie. We oversee the Dalhousie community centre – a vibrant and dynamic meeting place that promotes community involvement and engagement. With approximately 9,000 residents, we are a community that is small by big city standards, but big in community spirit.
The Dalhousie Community Association provides programs and services to enhance the quality of life for the people who live and work in Dalhousie.
Our vision is to ensure that Dalhousie is a vibrant and dynamic community that promotes involvement of all residents.

Programs