What do your rooms cost?
Our rooms vary in cost depending on the room, time of the booking, and number of people. For a detailed breakdown of pricing, please visit the page for the room which you would like more information.
When is payment due?
Reservations are not confirmed until the damage deposit is paid.
Rental fees are due upon receipt of the invoice.
The DCA will cancel reservations when the damage deposit and/or the rental fee invoice are unpaid.
What is the cancellation policy?
For the Dallyn Street Building and the Dance Studio, Phoenix, Sunrise, Conference, and Multi-purpose Rooms, renters may cancel their reservation up to 14 days before the event and their damage deposit and rental fee will be refunded. Only the damage deposit will be refunded for cancellations less than 14 days.
For the Dalhousie Auditorium, renters may cancel their reservation up to 30 days before the event and their damage deposit and rental fee will be refunded. Only the damage deposit will be refunded for cancellations less than 30 days.
Do you have kitchen facilities?
We have a kitchen that can be rented with the Auditorium. It has all major appliances. Renters are responsible for bringing food preparation utensils, cooking equipment and other kitchenware.
When the Auditorium is not rented, the kitchen can be rented by caterers and food vendors who have an Alberta Health Services Mobile Food Handling permit.
Do you provide ice?
No. You need to bring your own ice.
What is your capacity?
The Sunrise Room, Conference Room, and Phoenix Room fit up to 50 people. The Auditorium fits up to 350 people (theatre style seating only) and up to 300 people seated at tables with no other tables or equipment – please note layouts can be customized . Please be aware that the number of people that can comfortably fit in a room may be much lower than the capacity, depending on the type of setup.
What is your availability?
To find out about our availability, please fill out an inquiry form. These forms can be found under the room information.
Can I view a room?
Of course! We encourage all renters to come view the room they are looking to book. We ask that you Contact Us first, so we can ensure that the room is empty when you come to view.
Do you have a screen?
Yes, we have a large ceiling mounted screen and projector in our Auditorium. The Phoenix Room has a ceiling mounted projector and a wall mounted screen. There are wall mounted screens in the Sunrise and Conference Rooms and we have a portable projector. The screens and projectors are included in your rental price.
Do you have a microphone?
Yes, we have 2 wireless handheld microphones and 1 belt pack wireless microphone available for use in the Auditorium. Unfortunately, we have no microphones for any of our other rooms.
Do you have parking?
Yes, we have a parking lot available to guests. There is also on street parking nearby for when the facility is busy.
What events are in the centre when mine is going on?
This can vary depending on the day. There may be multiple events going on in during your booking, such as dance classes, and birthday parties, or there may be no other events. If you have any specific concerns or needs, please Contact Us so we may assist you.
Do your rooms have windows?
Our Sunrise Room and Phoenix Room have large east facing windows. Our Auditorium and Conference Room have multiple smaller windows. Our Dance Studio has no windows, since it is located in our basement.
Do you have Wi-Fi?
Yes, we have an open Wi-Fi channel for all guests, as well as a dedicated Wi-Fi channel with higher speeds for our renters.
Do you supply decorations, tablecloths, dishes, cutlery, etc.?
No, we do not supply tablecloths, dishes, cutlery, etc.
Do your rooms have electrical outlets?
All of our rooms have electrical outlets. Please be aware that certain devices and appliances with high demand may not work. Please Contact Us if you have any questions.
Do you have a stage?
Yes, we have 5 portable stage pieces for use in the Auditorium. Each stage piece is 6’ by 8’, with heights of 7”, 15” or 23”. Please note that only 3 stage pieces can be set to a height of 23” at one time.
Is your facility wheelchair accessible?
Our entire main floor is wheelchair accessible, including our bathrooms. Unfortunately, our downstairs is not, which is where our Dance Studio is located.
Do we have to be members and/or residents of Dalhousie to rent your facilities?
No, you do not have to be a member or Dalhousie resident to rent one of our rooms.
Can we have sports events in the Auditorium?
We do allow some sports events in our Auditorium, depending on the type of sport and age group. If you are interested in having a sport event, please Contact Us so we can determine if we can accommodate your event
What are the measurements of your equipment available in the Auditorium and other rooms?
- Stage Piece (set up) – 8ft. and 1 inch long, 6 ft. and ¼ inch wide, and stand 1 foot and 4 inches from the floor to the top of the stage piece
- Table Inventory for the Auditorium:
- Grey Heavier Rectangular Tables (8 ft. Long, 2.5 ft. Wide, 2.5 ft. Tall)
- Beige Rectangular Tables (8 ft. Long, 2.5 ft. Wide, 2.5 ft. Tall) –
- 10 Big Plastic Round Tables (5ft. 11 inches diameter, 2.5 ft. Tall)
- 12 Small Plastic Round Tables (5ft. Diameter, 2.5 ft. Tall)
- 24 Small Wooden Round Tables (5ft. Diameter, 2.5 ft. Tall)
Do we have to set up the tables and chairs?
Setup of tables and chairs is included with all of our rentals. We will typically have all tables and chairs set up for the start of the rental.
Who can we get Event Insurance with?
We recommend DUUO for one day or short term insurance. They offer low cost options with a quick turnaround. Visit https://duuo.ca/
More Information
For specific room availability, please click on one of the specific room links below and scroll to the Booking Inquiries form at the bottom of the page.